Calendar & Meeting Management: Coordinate complex calendars across multiple time zones, schedule internal and external meetings, and ensure timely preparation of agendas and materials.
Travel & Logistics: Organize international and domestic travel, including flights, accommodations, visas, and detailed itineraries.
Expense Management: Prepare and submit expense reports in line with company policies, ensuring accuracy and timely reimbursement.
Document Preparation: Draft, format, and proofread presentations, reports, and correspondence with a high level of professionalism and attention to detail.
Meeting Support: Organize and support leadership meetings, workshops, and offsites, including venue booking, catering, and technical setup.
Stakeholder Coordination: Act as a liaison between the Senior Directors and internal/external stakeholders, ensuring smooth communication and follow-up.
Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
Ad Hoc Support: Provide additional administrative support as needed, including project coordination, data entry, and team support.
Ensure smooth day-to-day operations through proactive communicationProvide high-level administrative support to 4 Senior Directors
Proven experience as an Executive Assistant supporting senior leaders.
Excellent organizational and communication skills, with discretion and attention to detail.
Fluent in English; French is a strong asset.
Comfortable working independently and managing multiple priorities.
Our client is an international organisation.Full time role with one day of home office.
