Ceo Executive Assistant

• Prepare and structure briefing materials, reports, and presentations for internal and external audiences.
• Conduct research and analysis to provide insights supporting decision-making.
• Draft, edit, and coordinate executive communications, speeches, and strategic updates.
• Support preparation and follow-up for Board and Executive meetings, leadership reviews, and client engagements.
• Track and monitor strategic initiatives, ensuring follow-up and alignment across functions.
• Build effective relationships across the organization and act as a point of contact for key stakeholders.

• Manage and prioritize the CEO's agenda, travel arrangements, and correspondence.
• Screen and handle calls, emails, and meeting requests with professionalism and discretion.
• Organize and coordinate meetings, ensuring agendas, minutes, and action items are clear and delivered.
• Ensure efficient flow of information between the CEO and internal/external stakeholders.
• Anticipate needs and proactively resolve operational issues.

• You are either a trained and experienced Senior Executive Assistant, preferably at C-level in an international environment or you hold a university degree in engineering, business, or a related field – and bring an exceptional eagerness to learn and grow, sharp thinking, and the humility to combine strategic insight with hands-on execution.
• You bring strong organizational skills, with the ability to manage multiple priorities under pressure.
• You have excellent communication skills in English, Italian and German both written and verbal; additional languages are an asset.
• You demonstrate high proficiency in MS Office and collaboration platforms (Teams, SharePoint, etc.). Overall IT savviness and experience with Abacus and/or Power BI are an asset.
• You have strong analytical skills and ability to synthesize complex information.
• You show a high level of accountability, integrity, and confidentiality.
• You bring assertiveness, adaptability, and resilience in a fast-paced environment.
• You demonstrate intercultural and intergenerational awareness as well as confidence in dealing with senior stakeholders globally.

• Proactivity: anticipates needs, acts ahead of issues.
• Accountability: takes ownership and delivers on commitments.
• Assertiveness: communicates clearly and confidently at all levels.
• Agility: adapts quickly to changing priorities and environments.

• Accelerate your learning curve, diving deep into the workings of a visionary company and sharpening your strategic intuition.
• Gain unparalleled visibility within the organization while building a highly valuable professional network that will serve your career for years.
• Make an immediate and meaningful impact, contributing to high-stakes projects that drive the company forward.
• Combining proximity to decision-making with deep business insight, this position will be your powerful launchpad toward strategic leadership roles

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