Executive Assistant, Chief Legal OfficerLocation: Basel, SwitzerlandCompany IntroductionJoin a leading global organization renowned for its commitment to innovation and excellence in the legal field. Our company fosters a dynamic and inclusive work environment that encourages professional growth and collaboration. We value integrity, teamwork, and a proactive approach to problem-solving, making us a preferred employer for top talent in the industry.Job Responsibilities
Manage and prioritize incoming calls, visitors, emails, and correspondence on behalf of the Chief Legal Officer (CLO) with professionalism and discretion.
Handle sensitive and confidential matters with the highest level of integrity and diplomacy.
Serve as a liaison between the CLO and internal/external stakeholders, ensuring smooth communication and follow-ups.
Support the CLO for Board and Executive Committee matters, including agenda preparation and minute-taking.
Maintain and coordinate the CLO calendar, resolving scheduling conflicts and ensuring optimal time management.
Organize complex business travel arrangements, including visa logistics and itinerary planning.
Track and process expenses and invoices with accuracy and efficiency.
Plan and organize meetings, workshops, and events, ensuring seamless execution and participant coordination.
Prepare reports, PowerPoint presentations, and Excel files to support CLO activities.
Maintain organized files, records, and documentation to support efficient operations.
Anticipate needs and proactively address challenges to support the CLO's effectiveness.
Exercise independent judgment to manage priorities and navigate unexpected changes.
Continuously seek ways to improve efficiency in administrative processes.
Required Skills & Qualifications
A-level/high school diploma or commercial apprenticeship; further education as an Executive Assistant is preferred.
10+ years of experience in a similar role, preferably within large global organizations.
Fluency in English and German is essential.
Highly organized and detail-oriented with the ability to manage multiple priorities seamlessly.
Discreet and professional, with a strong ability to handle confidential matters with integrity.
Resilient and composed under pressure, ensuring seamless operations at all times.
Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, Teams, ARIBA, Concur).
Strong communication skills with the ability to build trusted relationships with internal and external contacts.
Proactive and adaptable, with a can-do attitude and the ability to respond effectively to shifting priorities.
